The Surviving Power of an Intelligent Enterprise

Due to the constant innovation happening across all industries, it is becoming increasingly difficult for organizations to sustain themselves in the market. According to a survey conducted by Accenture, over 93% of executives believe that their organizations’ existence is in jeopardy, as it is becoming difficult to catch up with the demand of the dynamic marketplace.


The current draconic times with regards to the economy brought up by the COVID-19 crisis are rendering the approach and business model of most organizations redundant. Therefore, it is imperative for CIOs to develop a cohesive model, like that of Intelligent Enterprises that will help to keep up with the rapidly changing business landscape. This will help them to successfully tackle the dynamic nature of the market and to circumvent its uncertainty.

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An intelligent enterprise can be best defined as an organization that is able to anticipate and adapt to the constantly changing marketplace, fulfill its customer expectations, stakeholder’s demands, and shows a sign of a strong ecosystem. Moreover, the organization would also have a flexible infrastructure that allows strong collaboration in a digital ecosystem, is progressive in self-management and its operating model – among other things.

The current unreliable marketplace, it is imperative for companies to strive towards being an Intelligent Enterprise, if they are to sustain and thrive. The good news is, it’s never too late to adapt.  Because, even though there are many companies that are able to scale their business in today’s rapidly evolving marketplace, the actual number of these organizations is still very low.

Hence, below are a few steps CIO can take to reshape their organization into an intelligent enterprise:

Reshaping the Enterprise  agility

Organizations across all industries have reaped the benefits of agile operations. Having an agile operating model enables rapid responsiveness. It ensures that all the employees feel safe, connected and seen. It also ensures rapid responsiveness, and scalability – two features that are priceless during the current times.

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With the pandemic hovering over the business operations, organizations should set up crisis command centers that will help their employees, who are working remotely, to focus on critical business issues. This will help enterprises to endure the current crisis and will prepare them for future as well.

Reviewing End-to-End Value Chains

The pandemic has presented executives with an opportunity to rethink the customer behavior and their organization’s supply channels. As the business landscape is witnessing a massive shift, CIOs need to think about their sector, business partners, distribution channels, and integrated planning as well as forecasting capabilities. Furthermore, applying these practices to the enterprise’s technological infrastructure to evaluate and to increase its capacity, stability and security -can elevate the efficiency of the business operation.

Rethink the Way You Work

The current pandemic crisis has forced business leaders to take a closer look at the way they run their business operations. It has helped them to identify business-critical activities; which work requires proximity to products, customers, and partners.

Alongside these, the crisis has also revealed CIOs which of their business partners are resilient and are prepared to face a crisis. An Enterprise’s initiatives and responses during this economic crisis will redefine the speed at which it can innovate, pivot, invest and make informed decisions.

The crisis has shown that there’s nothing structured or certain about businesses and the marketplace. Hence, it is essential that organizations adopt an Intelligent Enterprise mindset that will enable them to transform business practices, operations, and systems. These will transform the organizations to be more agile and resilient and will pave the way for a sustainable future.

Protect Your Business from COVID-19 Phishing Scams

The list of states implementing stay-at-home orders continues to grow while the world scrambles to curb the spread of COVID-19. As a result, the number of employees working remotely has skyrocketed overnight. Unfortunately, COVID-19 phishing scams have also skyrocketed, with scammers taking advantage of relaxed security perimeters.


To protect the organization, businesses must implement additional security measures for the remote work environment. Employees working at home also need to take common-sense steps to work safely. And through it all, communication remains essential.

Examples of COVID-19 Phishing Scams

The most common COVID-19 phishing scams involve the tried and true method of spoofing authoritative sources. Frequently-spoofed organizations include the CDC (Centers for Disease Control), the WHO (World Health Organization) and your own HR.

For example, an email supposedly from the CDC advises readers to click a link to check out new measures to protect businesses and their employees. Another purports to come from HR, with an attached flyer for readers to print and post. Unsuspecting employees can surrender their credentials in seconds, opening the door for hackers.

In another widely-used COVID-19 phishing scam, malicious websites and emails use a legitimate, interactive COVID dashboard from Johns Hopkins University to deploy malware. This scam combines accurate, real-time information with malicious code, allowing hackers to attack the system from outside the usual defense perimeter.

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Implement Multi-layered Security and Disaster Recovery

  • If you have not already implemented a reliable business continuity and disaster recovery plan, do so now.
  • Use multi-factor authentication (MFA) wherever possible.
  • Use encryption to protect sensitive data from interception.
  • Make use of Domain Name System Security Extensions (DNSSEC) and geo-fencing to minimize the threat landscape.
  • If you have not already implemented a Mobile Device Management (MDM) system, do it now.

Tips for Employees Working Remotely

  • Close all non-essential applications and web browsers while working.
  • Avoid using public Wi-Fi connections.
  • Check computers and all mobile devices used for work. Install security patches as necessary for system software and other programs. Keep antivirus software up-to-date and scanning.
  • If you have not already done so, set up encryption for your laptop/tablet storage, and keep the encryption keys in a safe location.
  • If you work in a public area, do not leave devices unattended while working. Lock your computer when you step away.
  • Do not let your guard down. Cyber criminals get more sophisticated every day, and they have no problem taking advantage of crisis thinking. Practice common sense.

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Communication Checklist

  • Ensure that your employees know company procedures for handling security incidents.
  • Some employees have less of a comfort level with technology than others. Make sure they know who to call for help working safely.
  • Implement a reliable system to keep staff up-to-date. Email works. However, a communications platform like Microsoft Teams works more quickly and efficiently.
  • Add a caution message to the beginning of all external emails instructing your staff to verify important emails by calling the sender. This is particularly important for emails that instruct them to make a change or send funds somewhere.
  • Take the opportunity to remind employees about common-sense cyber security tips.

Enlist Help in Building Security for Uncertain Times

cut its teeth in crisis, opening in New Jersey less than one month before September 11, 2001. We have supported our customers through terror attacks, hurricanes, floods, ransomware and more. With deep expertise in enterprise security and crisis control, we will help you keep your vital information assets secure and available.

Prepare employees to work remotely

Small and mid-size business leaders need professional cyber security and guidance to keep employees working remotely productive. Click for a summary of remote work services provided by eMazzanti technologies.

7 Incredibly Simple Explainer Video Software for Beginners

There is an overwhelming demand for online videos these days, and this demand is going to surge quickly. The rise of the market is rapid, so much so that Cisco predicts around 82% of overall internet traffic to be video content.


The growing popularity for online videos has increased the demand for explainer videos agencies, as well. The explainer videos can grab the attention of a cold audience and entice them to finish the video and take necessary actions after completing the video.

7 Appropriate Explainer Video Software for Beginners

There are tons of software on the market that allow you to create all sorts of explainer videos with various degrees of sophistication. However, your goal as a beginner is not to jump right ahead to creating a masterpiece. At first, try to come up with a decent explainer video with the use of beginner-friendly software.

Here are the seven explainer videos that can help you create decent explainer videos without breaking a sweat.


Moovly brings you an easy solution that will allow you to create original explainer videos. You can get started right away with your explainer video production process by using the available royalty-free images, GIFs, audio files, and other high-quality media files.

The drag-and-drop tool enables you to select and organize the animated objects and texts as per your need. The properties section of Moovly will give you control of the audio for blending exciting music to your videos.

Moreover, you can also upload your animated GIFs, music files, and more if you want to add some originality in the video. Just use the available templates of Moovly and start producing fantastic explainer videos from today.


RawShorts is one of the most popular whiteboard explainer video software with an intuitive user interface that even a non-techy person can understand without any difficulty. There are mind-blowing templates inside of this software that you can use for your videos once you get access to it.

There is no risk whatsoever in giving this software a try, as it offers a free trial for anyone who wants to use it before spending a dime. Use its drag and drop feature and customize its templates, fonts, and other objects for instantly producing a video that will amaze your audience.

There is also an option of adding your custom texts, audio, and other media files as per your needs. It also has a transition effect for making your videos visually appealing. After you finish your video creation, you can start sharing it on various social media platforms and other sites.

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The people looking for inexpensive yet powerful animation software to quickly come up with a decent video should strongly consider VideoScribe. You can upload and use your images, voice-overs, and other media files if you want to add it on your video.

Moreover, you also get instant access to its library of media files, containing thousands of audio and image files. Make use of its drag-and-drop feature and see how you can start creating fabulous videos without any animation skills.

You can work offline with VideoScribe. You can find a lot of sounds and visual props inside this software along with an ability to import fonts and soundtrack for producing original explainer videos.


PowToon makes it easy to create explainer videos that are interesting and highly suitable for promoting various types of products and services. As a beginner, you will find numerous high-quality templates that you can edit it as per your need for creating spectacular videos.

This software is particularly useful if you are planning to create explainer videos for your digital products. The timeline feature of this application helps you edit videos quickly and gain control of the duration of the various parts of the video.

In addition to using its templates, you can insert your custom images and media files if you want to integrate it into the video. You can securely store the videos once you finish your project and edit it easily later.


Animaker features unique animated libraries and video infographics that allow you, beginners, to come up with superb videos. It has an easy interface that is simple to use, which will enable you to utilize its features and create professional videos.

It has a variety of features like collaboration, text overlay, camera in/out, and so on. It also supports RTL language fonts. There are numerous charts, maps, objects, and more for making your video enjoyable. It is also possible to record your voice if you want to use it in your video.

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Biteable is an explainer video software that boasts over 85,000 clips along with professional animation tools, making it one of the best animation software. There are plenty of professional templates that you can edit and customize as per your need for creating lively videos quickly.

It has an intuitive dashboard that lets you upload your media files without leaving the software. There is a library of media files that contains a lot of catchy tunes, images, and other media files that you can fit into your video. The good thing about Biteable is that you can start using this software without spending a single dollar.

Adobe Spark

Adobe Spark is a fantastic tool that is great for beginners to use as their first Adobe software. It lets you create animations that stand out by without spending a lot of time learning the animation skills. There are plenty of images and icons that are available in the library that you can use for free.

Work with your team by using the invite feature. You can use its exclusive premium templates and then edit colors, fonts, and insert logo, as per your needs. After creating multiple explainer videos, you can manage everything from a single interface with Adobe Spark.


Wideo is a web-based explainer video software that allows its users to produce and edit videos without any difficulty. You have an option to either create the whole video from scratch or use the existing templates. For those who want a completely original video, you can create videos from the beginning, and you will not lack any tools for bringing your imagination to reality.

If you want to create videos quickly, do not hesitate to use its templates and make your first video in a matter of a few minutes. There are video animation effects for grabbing users’ attention, split and merge feature to organize the video along with other advanced features.

Over to You

There are plenty of use cases of explainer videos, and if you can use it effectively, you are bound to get a tremendous outcome from your efforts. At first, your aim should be to create and publish videos regardless of the quality of your video.

Over the period, you will gradually improve your video quality and come up with top-notch videos. Try one beginner software at a time and also experiment with other pieces of software on the list to choose the best application for you as per the nature of your project. I hope you can now quickly end the dilemma regarding the selection of software.

Hyperlink InfoSystem is a Top App Developer!

Finding an app developer can be challenging — after all, there are more than 23 million software developers to choose from worldwide. To narrow that selection down, many people turn to India, where developers are known for offering high-quality yet cost-effective services.
App DeveloperBut with the fastest growing software developer base globally, there are still millions of developers to consider in India. How does anyone sort through all of these companies to find the right developer for them?

Luckily, you don’t have to look any further than Clutch, a B2B buying guide that collects market insights and unbiased reviews to help buyers navigate top services and solutions. What sets Clutch apart from other review platforms is that client feedback determines which service providers are considered the best. For that reason, we’re forever grateful to our amazing clients, as we’re a top app develop in India — out of 3,578 firms!
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We’ve collected more than 60 reviews and a nearly perfect 4.9/5.0-star rating. One of our more recent reviews came from a large telecommunications service provider, du. They approached us to build a mobile app for grocery store delivery. We began by fleshing out their idea and creating a thorough plan. We made sure to think through every possible scenario, such as if a customer decides to cancel their order after placing it. We then moved into the design phase; our team created a prototype and did a lot of collaborative UI/UX work. Then, we coded each page of the app into a central platform, and we tested the app for a couple of weeks before launching.
“I appreciate the quality and detail of their work across the board. They presented a solid project plan in the beginning and continued to handle the project professionally throughout.” — Owner, Supermarco Egypt

Another 5-star review came from CueRide, a ride-sharing platform that offers more unique features than other leaders in the space. CueRide needed a partner to help them build the driver and customer apps, as well as a panel for their web app, and Hyperlink InfoSystem fit the bill. We provided a turnkey solution and built both the driver and customer apps for iOS and Android. Our team also developed the platform’s custom source code and built out additional features, such as social media functions and a customer points system.
Although the app wasn’t done at the time of the review, the client is confident that the app will make waves in the rideshare industry.
“I feel like I have a million-dollar app, comparable to those of industry leaders. The deliverables will help me create a presence that makes us stand out in the space.” — President, CueRide
CueRide commends our organized, transparent, and responsive team. They were blown away that our project managers were able to seamlessly translate their vision to the developers working on the source code. They also called us “the most professional partner” they’ve ever hired. We look forward to seeing CueRide’s success!
We’re proud to report that our high ratings extend well beyond Clutch. The Manifest, a business blog and data platform, ranks us the #1 blockchain development company in India, while Visual Objects, a company portfolios and rankings site, names us a top mobile app developer in India.

A Complete Guide To Remote Team Hiring

The popularity of working remotely is increasing day by day. People of almost all professions around the world are giving importance to remote working. From flexible work schedules to the absence of daily commute, remote working has numerous perks. But remote employees are not the only ones getting benefits from this process. Companies that build remote teams have great benefits too than the ones that still continue keeping all their work in-house. Especially after many reputed organizations have adopted remote working and improving employee engagement and productivity, many small business owners have also started following the path.

remote team

In fact, according to statistics, around 83% of people worldwide work remotely, and 6% are small business owners.

But what does a remote team mean? Today’s post will give a detailed insight into hiring a remote team and its growing popularity among employers and employees. So, without further ado, let’s dive into the discussion. Let’s start by telling you what a remote team is and why companies are focusing on remote team building and management.

What Is the Remote Team?

A remote working team includes employees or contractors from different geographical locations, working for a company. Companies who hire remote workers give less importance to employees’ locations and put more focus on their skill set as well as the ability to work independently while managing communication and maintaining productivity for the long term.

But Why Are Companies Focusing on Creating a Remote Team?

Companies teaming up with remote workers can get great productivity benefits, sometimes more than from those who continue maintaining all work in -house. The major benefits for which nowadays, globally many companies are focusing on creating remote team are:

1 Cost-saving:

Hiring new employees and training them can take a huge toll on employers. Moreover, sometimes, sending them on paid vacation or training can cost a lot for companies. But by hiring a remote team or remote employees, companies can bring a significant difference in spending. They can save money in the recruitment and training process. Also, there will be no paid vacation.

2 Wide Access to Talent:

Companies that hire remote workers do not have to stick to the process of finding workers based on nearby locations. They have access to talented people from anywhere in the world. Therefore they can focus on picking the best one without thinking where that person is actually based on.

3 Work Availability Across Different Time Zones:

If a company hires remote workers from different places around the world, the employees work in different time zones. As a result, that company can have somebody available always to work or manage things while others are not awake. This way, workflow gets improved.

4 Improved Productivity & Efficiency:

74% of employees in the US confirmed that remote working is best for maintaining good work and personal life balance. In fact, 70% of them agree that working remotely reduces their stress level, enabling them to take leaves. Also, there’s no time wasted in daily commutes, thus they can get more work done than usual. So, it is vivid that remote working increases productivity and improves work efficiency, directly benefiting the companies.

5 Increased Employee Retention:

As remote working gives comfort and convenience to the employees, for companies, it becomes easier to retain good employees. Usually, replacing a good employee is always colossal. Recruiting a new one, giving training, and helping him or her to become the exact replacement is not a matter of joke. But by hiring remote workers or hiring a remote team, most companies often do not have to face such issues.

In a nutshell, focusing on remote working in today’s world is a wise decision to take for companies. Therefore, the number of companies opting for this option is increasing. Hiring a remote team has become a growing trend now.

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How Can Companies Adopt Remote Working – The New Trend?

If you want to adopt remote working in your business, the first and foremost thing you should remember is there are multiple challenges ahead. Only by using the right tools, and following the correct methods, you can get your remote team onboard successfully. Here are a few ways you can follow while adapting this new trend to your company:

  • Design Routined Activities

    Ensure all the members from your remote team participate in group calls, video conferences, or any other information-sharing activities on a daily or weekly basis. This will help in creating bonds between team members and helping them feel a part of your organization.

  • Maintain Work Calendar

    Maintaining a team calendar that tracks everyone’s work and availability helps in team synchronization.

  • Use the Right Tools

    Using the right tools for communicating, managing projects, tracking time, and sharing data is the key factor in managing a remote team.

  • Improve Communication

    If you are planning to hire remote workers, you must be prepared to use some advanced software and tools to have clear and smooth communication with your future workers.

    Managing a remote team successfully can give you great benefits in return. These advantages have already been discussed in the previous points. But there are some disadvantages too in remote working. Let’s have a look, what disadvantages your company may get by following a remote working trend.

Cons of Adopting Remote Working

  • Juggle Between Different Time Zones

    Remote hiring allows you to have access to a wide talent pool around the world. But sometimes, to manage work or conduct a live meeting with all your team members, you need to follow the time zone where your employees live, even though it is your bedtime.

  • Absence of Real-time Collaboration

    If most of your remote employees in the same teamwork from different time zones, sometimes you may find difficulty conducting meetings where all of the team members can contribute. This affects real-time collaboration.

  • Probability of Miscommunication

    In a company, miscommunication usually occurs due to a lack of understanding of each other in a specific way that leads to the progress and growth of the company. Facing challenges in communication is a common factor when companies start working with remote teams. And usually, the damage from such miscommunication can become more intense.

  • Lack of Trust Due to Limited Control Over Employees

    If you will not be able to monitor the day-to-day work of your employees, it leads to mismanagement and trusting issues. In a remote working environment, this challenge can be faced by companies that do not use project management and time tracking tools.

  • The Need for Various Tools, Techniques & Training

    To teach your remote employees about company culture, help them know each other, boost their productivity, improve their involvement, and promote business growth, you need to use the right tools. These tools help you manage remote teams seamlessly. Also, you should conduct training programs, introduce new wellness policies for them. Doing these adds extra cost to your yearly expenditure.

    Well, discussing the disadvantages of remote hiring does not mean I am here to discourage you from building a new remote team for your company. Working remote comes with many perks when you hire and manage with proper plans and strategies.

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The Checklist to Remember While Hiring a Remote Team for Your Company

Below are step-by-step methods discussed to help you manage the entire remote recruitment process seamlessly.

i Your Job Ad Should Define The Expectations & Responsibilities Thoroughly:

While hiring you should always create an accurate and engaging recruitment ad, especially when you are planning to hire remote workers. Make sure your ad has thorough outlines of job responsibilities and your expectations from the candidate. You can also mention how your company works well in a remote-friendly environment, whether you have a headquarter or a completely remote company. Required working hours can also be added. Moreover, you can consider taking your advertisement into video or adding a video to the job description as well. In such a video, you can include existing employees’ testimonials, share why they chose to work for your organization, and cherish it. Include glimpses into the perks an employee can get from your company. Add information about interesting projects employees can work on after being part of your company.

ii Source Candidates in a Structured Way:

As I mentioned earlier, hiring a remote team enables companies to get access to a wide talent pool; you should be proactive in finding the best talent that rightly fits your job requirement. You should consider remote team building by sourcing diverse candidates regardless of thinking about which places they are based on. Top 3  places where you can source candidates are:

iii Your website:

If you are giving a recruitment ad on your website, make sure you have a separate page for it. The page should include all the details of the job. Also, your website should have a good about us page, showing details about your organization’s culture, mission, and vision.

iv Social Media:

Social media platforms like LinkedIn, Twitter are great places where you can start sourcing candidates. Make sure your company or you as an individual has a strong social presence. This will help in building brand recognition. And eventually, you will get to drive the attention of talented people globally.

v Job Boards:

People who look for remote jobs, often browse some particular portals that advertise remote recruitments only. Also, there are some gender-specific job portals. So, other than posting your ads on reputed common job boards, you can try these portals as well to extend your search.

vi Maintain a Good Shortlisting Process:

Maintaining a seamless shortlisting process helps you manage the hiring process efficiently. Be clear about what qualities you want to see in your candidates. After that, identify how your existing or future remote setup will leave an impact on the candidates. You can even maintain a scorecard to assess and compare applicants easily. You can also conduct pre-employment evaluation tests to find out their technical expertise, cognitive capabilities, personality, and more. And finally, once you are done with shortlisting the candidates, proceed with the further interviews.

vii Check Your Candidate’s Core Competence:

As remote work comes with some lucrative perks, thus many people often take an interest in applying for such jobs. But only willingness doesn’t make a person fit for a remote job. Someone who is proactive, self-disciplined, and capable of managing his/her own psychology is often a good fit for a remote team. Also, the person should have analytical thinking ability and be suitable for your work culture. Above all, while interviewing, you need to talk about the pros and cons of remote working. The feedback you get about this topic from the candidates plays an important role in evaluating their competence during the hiring process.

viii Conduct Video Interview:

Conducting video interviews is the best way to hire a remote worker. It helps you get a complete picture of a candidate. Use multiple interviews, both one-way and two-way, in different stages of the whole process. One-way virtual interviews are like phone screening. On the other hand, a two-way interview can replace a face-to-face interview. Following these processes will help you evaluate the candidates’ communication skills.  Ask thoughtful consistent questions. To be extra careful, just check your internet connection before starting the process and keep a phone nearby as a backup plan in case the internet starts being unstable. There is various advanced software through which you can conduct a video interview.

ix Consider Organizing Online Tests:

This is an important step while hiring a remote team. A test, including questions that portray real-world situations, can help you assess candidates and build a remote team for your company in a much easier way. Create an assignment with a specific time limit. The assignment should be relevant to the candidate’s job responsibilities. Make sure you are responsive to any query of the candidate. Keep such an online test project as the final step after taking multiple interviews. Paying candidates for spending their time taking the test is also a good idea.

x Don’t Make Unnecessary Delays in Closing a Hire:

Once you make the final decision of hiring somebody, proceed with it quickly. Mostly good candidates often apply for multiple jobs, and when you are planning to hire them, they may already grab another offer too. Remember, the way you organize a hiring process leaves an impression on your applicants too. If you are not responsive or make delays in extending an offer, the candidate may possess a bad impression of your organization. And this especially is relatable when it comes to building a remote team when you will never wish a candidate to feel detached from a flow of undeviating communication.

In a nutshell, being able to hire people from anywhere in the world and create a team of people with diversity and excellent expertise is certainly a privilege. But it comes with challenges throughout the hiring process if you are unaware of the right tools and techniques. I hope the above discussion has enlightened you in some way about hiring a remote team.

Now, let’s come to the point of managing remote employees. Remote team management is not a matter of joke. You need to build a company culture with your team, maintain steady communication, handle conflicts, and manage growth effectively in order to successfully manage a remote team.

How To Manage Schedules For Remote Employees

The mobile workforce continues to grow with each passing day as companies employees move operations towards the cloud and to mobile apps across hundreds of devices. As companies hire more mobile workers, managing them can become a bit of a challenge, even for the most experienced management team.


When it comes to managing the schedules of remote employees, companies need to define when employees are supposed to be on the clock.

Issues with Remote Employees

It’s nice to have remote employees on the payroll because you can hire the most talented people available for your open jobs without paying them to relocate. The downside to this is not seeing them face-to-face each day. Another downside is that they can pretty much pick their own schedule, within reason. But, will they truly work when they say they will? We aren’t saying that remote employees will take advantage of their situation, but it is a possibility every company must consider when hiring for such a role.

Use Video as Much as Possible

Video chat has become so popular these days with the advent of Skype and Facetime. There are plenty of options out there, including Facebook Live, for you to chat with or sent videos to others. As a manager, you need to use video as much as possible when managing remote employees. Connecting with your mobile employees via video lets them know you are concerned about how they are doing and also want to check in on their surroundings. If they are supposed to be working, but have a room full of people behind them on a video chat, it’s safe to say they might not be too focused.

Time & Attendance Systems

If your company employs a large number of remote employees, it is time to use time & attendance systems to track their hours on the clock. These systems help track PTO, FMLA and sick time, while also helping managers schedule thousands of employees at one shot without creating overlap. We will discuss some benefits of time & attendance systems so you can manage schedules of remote employees.

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Ability to Submit Availability

Absence management software makes it easy for your remote employees to submit their availability. They can load a calendar in a browser, insert which days they can work, and then you can populate the schedule based on the availability submitted by all the employees.

Prevent Overlap

These systems also make it nearly impossible to schedule multiple employees for the same time slot, especially if they are performing the same task. Preventing overlap in scheduling is an important feature every scheduling manager needs. Remote workers, especially if they are in different time zones, might need to work congruently on certain items. The system will allow you to schedule employees at the same time if you put in an administrative override.

Set Schedule Reminders

Once you have populated the schedule, you can set reminders for each employee. They can be sent out 24 hours in advance of a shift and as often as you’d like leading up to the scheduled shift. This makes it easier for remote employees to remember when they are scheduled to work, especially if they are a consultant or freelancer who might be working for other companies aside from yours.

Track Time Worked

Absence management systems can also track time worked and provide a comprehensive report for management and payroll when needed. If you need to check on the status of a remote employee, simply log into the system to see if he or she has clocked in lately. If not, you can broach the topic the next time you speak.

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Limit Hours

If you are worried that remote employees will try to bill for too many hours each pay period, you can put a limit on the hours they work right in the system. If they get to login and signup for open shifts, you can limit them based on number of shifts worked per week, per month or hours worked per week or month. This puts a stranglehold on payroll and you don’t need to constantly monitor the situation for abusers.

Shift Call Times

If your remote employees have to sit on conference calls multiple times per week, consider shifting call times if they are in different time zones. You don’t want to frustrate one group of remote employees to satisfy another due to difference in time. You don’t want to purposely inconvenience one group over another, but with remote employees, it’s bound to happen. If it happens often, change the call times routinely so everyone has to be inconvenienced at one time or another.

Remote employees have become a large part of the workforce in the United States over the past five years and the numbers continue to grow. Take the time to learn how to properly manage the schedules for remote employees to avoid running into any problems.

Benefits Of On-premise Attendance Software

It is critical for all organizations to track time and attendance. Every cent spent on labor counts to enhance business productivity. An automated system helps companies across all industries improve operations and save money. No matter the chosen method, this task is not something that can be set aside. Some industries are adopting cloud-based options, despite much trepidation about security and data losses.


All departments within a company are affected by the effectiveness of attendance software. A primary goal for this type of system is to maintain a productive, efficient and cost-effective workforce. For these reasons, other industries are looking for alternatives to the risks that come with tracking attendance in the cloud. One solid solution at the top of the list is on-premise attendance software.

With on-premise software, your company can:

• Handle employee data internally
• Control the system
• Control window of time to resolve issues
• Direct when security patches are applied
• Customize the system

Optimizing the workplace becomes more challenging as companies continue to become more dynamic. Yet, having on-premise attendance software does not limit employees to coming into the office just to clock in. Mobile devices mean employees can work outside the office. This can be at home, in remote offices or on the move.

While this enables your company to be more flexible and effective, it can also make keeping track of work time problematic. While you determine the best software solution for attendance purposes, remember to add employee value proposition to the list.

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Employees Want to Know: What’s in it for Me?

It began as a great idea for companies that wanted to know what employees need to be most effective at work. Whether it involves hiring a consulting firm or distributing perfunctory surveys, employers are curious to know why a highly talented person would choose to work at their company? The answer might be simpler than some expect.

Often, the focus on choosing an attendance software system is what benefits it brings to the employer. Naturally, accurate tracking of employee time offers many benefits for employers. You get an easier, faster and more accurate way to process payroll. Department managers have a tool that helps them better control labor costs.

These are necessary business practices, but overlooking the benefits of time tracking for employees should not be overlooked. Employee resistance to a new time and attendance tracking system can have opposite effects to what you want to achieve.

Before long, resistance slows down adoption of the software. This can reduce any time or cost savings you hoped to gain. For the implementation of a new on-premise attendance system to succeed, your employees must be on board.

The key is communicating to employees the value in embracing the attendance system. Few things irritate employees more than getting shorted in the paychecks. Correcting the problem takes effort and time, which could mean not receiving the correct amount until the next payday.

Therefore, the first benefit for employees is major. An automated attendance system provides more accuracy in calculating employee pay. Employees are happier when they are paid on-time or when time-off requests are approved without delay.

Another way to show employees that an attendance system is in their best interest is giving them access to their information. Most programs allow employees to check their hours and view schedules. You will also save time in the human resources department by giving employees this self-service feature.

Time and Attendance Systems Make Good Business Sense

No longer tracking your employees’ work hours manual is not the only benefit to having an attendance system in-house. You have direct access to track labor distribution and job costing.

Department managers can look at key performance indicators such as hours and wages, scheduled/working status and employee counts. Such financial insight extends to setting business goals and making strategic decisions to improve your company’s competitive edge.

On-premise attendance software provides real-time information where information about breaks and PTO calculations are accurate. Connect the system with company policies and you can prevent users from entering inaccurate data. This type of assurance improves reporting and compliance.

Whenever employees work overtime, the system can automatically calculate the hours. Data gives managers oversight of how many hours each employee works to ensure there are no budget overruns. For employees who receive different rates of pay, managers are not left trying to complete those calculations manually.

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Benefits of an On-Premise Solution

There are many benefits to using an on-premise solution for tracking attendance. Being able to control company and employee data is important. You will have peace of mind from knowing this infrastructure is in-house.

Additionally, on-premise software means you can have a dedicated IT staff to support the system. Maintenance and disaster recovery plans are within reach. You are not worried about where your company’s place in line with other customers that an offsite tech company manages.

An on-premise attendance system also offers flexibility in adjusting how the system operates internally. Being able to customize the system gives employees options for adjusting work hours, leave and overtime.

The ease of tracking employees time with an on-premise solution trumps what some have experienced with cloud-based systems. Yes, employees may have an easy way to mark their status at work, but this could lead to fraudulent time and attendance entries.

Any internal system prevents this type of fraud by requiring all employees to be present at their scheduled work time. No one else can mark their attendance. This option does not compromise employee value proposition because workers will appreciate the freedom of being able to track their own time.

On-premise attendance systems may cost slightly more than cloud-based solutions upfront. However, the added security features and reliability in functioning as needed makes it worth the investment long-term. Also keep in mind that once you make the purchase, you are not renewing it like you would with cloud systems. This can make them more reasonably priced in the long run.

Many organizations follow trends of using hosted attendance software. This might help them, but ultimately, you must decide what will help your company. The benefits of an on-premise time and attendance system give you control over when, where and how data is used to help your company meet its business goals.

The Advantages Of Using Cloud Based HR Software

The Cloud human resource (HR) departments software were probably characterized by stacks of dusty folders where human resource policies, employee reviews, codes of conduct, and other strategic documents were stored. Trying to find and make use of some of those documents was an exercise in and of itself. The lack of digitalization tended to make human resource departments lethargic and less effective, especially once digital technologies began to take over other aspects of the business world.


Today, digitalization technologies, artificial intelligence (AI), cloud based computer software, and other aspects of our digitalized world have arrived to completely transform virtually every aspect of how businesses are operated, including human resource departments. Generation Z, widely considered to be the first “digital native” generation, will only further benefit from digital HR as they begin to enter the workforce in massive numbers in the coming years. Below, we offer a complete review of what digital HR entails, some potential applications in the human resource industry, some potential advantages for companies that adopt digital HR strategies, and then finish by offering some simple suggestions for getting started with digital HR adoption.

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What is Digital HR?

Simply put, digital HR is the process of transforming human resources processes and services with the use of digital technologies. Some of these technologies can include software analytics, artificial intelligence, and cloud technologies (SMAC). The exact applications will largely depend on the operations of HR departments in different industries and companies. However, the digitalization of these HR services and processes follows from the more extensive digitalization of all business processes in general.

The objective of digital HR is multifold. Firstly, digital HR services and processes are meant to increase the efficiency of business operations, enhance employee experience, and help companies find and manage a talented workforce in order to meet certain business goals. Whereas traditional HR was almost entirely paper-based (and thus a labor intensive and time consuming activity), the digitalization of HR is meant to radically improve efficiency through mobile, optimized, and digitalized processes. It seeks to help companies stay successful in increasingly competitive markets through taking advantage of streamlined, more powerful analytic tools that are transforming the way businesses operate.

How has Digital HR Changed the Human Resources Industry?

Finding and retaining quality and high talent employees is key to the success of any business. Younger employees who have grown up in a digitalized world will most likely scoff at companies whose HR departments continue to implement paper-based employee services. Filling out endless forms and documents as part of periodic evaluations or applications for employee benefits will come across as old fashioned and out of date, and might drive away younger talent that is in search of companies willing to embrace the latest technological developments.

Digital HR practices, then, can be implemented to improve employee engagement and retention. Seamless online application programs make it much less burdensome for high quality talent to find job offerings and apply from the comfort of their home. Furthermore, digital HR can also actively recruit employee talent through social media channels. Social media can also be utilized by companies who adopt digital HR strategies for continued employee learning programs.

Younger generations who grew up in a digitalized world will enter the workforce expecting the ease and simplicity of digital services. The “consumerization” of human resource services is an added benefit of digital HR as it seeks to create a user friendly self-service option for employees looking to be proactive in the management of the HR services offered to them.

Furthermore, digital HR services and practices can also be implemented to improve human capital management. There are several digitalized and cloud based talent management software programs on the market today that are part of a wider digital HR strategy to increase the success of HR goals. For example, time and attendance software can be easily implemented to increase productivity and maximize profit through more efficient workforces.

Digital HR relies on a wide range of data and analytics that come with certain cloud based software. These programs measure the effectiveness of employee talent, performance, and contentment during every stage from recruitment to retirement.

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Some Potential Benefits/Advantages with Digital HR

The employee and talent management systems that are a central part of digital HR are designed for maximum efficiency and come with automatic upgrades as the industry progresses. Improved automation reduces the possibility for human error in the management of a workforce. Furthermore, digital HR offers real time data input thus allowing HR administrators to evaluate and change certain strategies and policies that aren´t working.

At the same time, the digitalization of human resources can allow for connections between different business departments. This allows other stakeholders within a company to be engaged with HR policies that affect their operations. Thus, digital HR can help more stakeholders become involved and engaged with overarching business goals.

As we mentioned above, digital HR services can also be oriented towards employee services and benefits. Allowing employees to digitally access and manage their HR data is useful, especially in industries with younger employees who have come to expect this greater sense of control. At the same, time, allowing employees to access their HR data such as employee evaluations and talent management allows for a more transparent workplace environment.

As digital HR technology continues to advance, software programs and artificial intelligence technology will be able to offer services to measure virtually every part of the employee life cycle.

How to Get Started with Digital HR

There is little doubt that the digitalization of HR services and processes bring numerous benefits to both companies and their employees. However, we are a long way from the complete automation of HR services. Companies looking to take advantage of digital HR need to find and train talented HR employees who will know how to make the most of the wide range of software, analytics, and AI tools at their disposal.

Furthermore, instead of attempting a complete makeover of an HR department, companies would do well to start small. An internal evaluation can help companies discover which aspects of their HR department could most benefit from a digital remodeling. For example, if your current payroll management system is working, but you are having trouble recruiting high talent employees, introducing digital HR technologies that allow your company to discover and connect with talent might be a good starting point for digital HR transformation.

5 Key Benefits Of Recruitment Software in Businesses

Effective recruiting is an important key to success for all small businesses. Recruiting can be a continuous process as SME businesses grow and change. While candidates are often recruited to fill certain positions, many companies are always on the lookout for new talent.


What does your company’s recruiting system look like? Do you have standard processes? Do you find your HR team spends too much time on recruiting with too little effort? Do your recruiting tactics target the sought-after millennials who are looking for specific perks or career development? To enhance your recruiting methods, you might want to look into HR recruitment software for your small business that can help you reach the right candidates and get them on your team.

Benefits of Recruitment Software for Small Businesses

If your HR team is trying to manage recruitment through an outdated program, you need to consider a new system. There is recruitment software for small businesses available that can take much of the recruitment legwork off their shoulders and improve communication to the potential team members you’d like to hire. Here are five key benefits that you and your HR team will be able to take advantage of if you implement one of these systems.

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Easy Applicant Tracking

Have you ever found that your HR team has hired an employee only to realize down the road they missed a more qualified applicant? Have you decided to hire a certain recruit only to find you’ve misplaced his application or contact info? Keeping track of applicants can be tough, especially if you are hiring for a popular position.

It’s possible to have hundreds of applications that can easily be lost or misplaced. Having a system in place that keeps track of all applicants and sorts them for you is very valuable. Track and sort by the position applied for, a candidate’s qualifications, training, interview notes, and more. This makes it easy for your HR team to narrow down candidates and compare them head-to-head.

Secure Cloud-Based Storage

Keeping applicant records secure should be an important part of your recruiting process. This can be hard to do with traditional paper applications kept in a filing cabinet. Going paperless in your HR department is a good idea for many reasons, one of them being security. Although important in all industries, security really takes center stage if you are in the healthcare field or any other field that works with highly sensitive information.

If applications get into the wrong hands, information like social security numbers, salary details, and home addresses can be leaked. This can lead to dangerous situations for applicants and lawsuits for your company. Cloud-based storage also protects against any natural disasters or other incidents that could occur at your office and destroy documents.

All Hours Access

One of the benefits of enterprise mobility in the modern workplace is the ability to access information when and where you need it. If you are making hiring decisions, you may need to look at applicant information at nights or weekends. You may also want to access information from remote locations.

An HR software program will allow you to do so. You can also give access to relevant members of your HR department. This lets them see the information when they need to. Having information handy will let you make more informed decisions on new recruits.

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Internal & External Recruiting

Do you recruit both within your company and externally? You should. Many superstar team members may already be working for you. It is important to give them the chance to move up when positions are available. To keep track of those who might qualify, you need an efficient system for existing employee records retention. This lets you easily take a look at what skilled employees you currently have on your team, and identify those who excel.

You can quickly take a look at their training, any performance reviews they’ve had, and whether they have already applied for promotion. You can then compare them with external recruits to see which would be a better fit.

Automated Communication

How do you currently talk to your potential new hires? Do they know what the next steps are? Do you have any easy way to contact them if you need more details or would like them to come in for an interview? Do you inform them when you have decided to give the position to a different candidate? Having a system that offers automated communication can help streamline this process.

By setting a few details, you can let the system do its job and eliminate some of the manual paperwork for your team. You can also be sure that processes are the same with all new and potential recruits.

How To Engage Employees With These 7 Programs

A lot of large businesses programs concentrate on finding and hiring the most talented workers to help them propel their company forward. They spend countless hours building a strong recruitment strategy.


For most, this includes:

  • Figuring out the specific needs of their company
  • Crafting the perfect job descriptions
  • Optimizing their online job postings
  • Culling through applications to find the best candidates
  • Interviewing candidates to discover the best fit
  • Hiring that perfect person

Recruitment is an integral part of any successful company, but especially so for large companies. However, many companies stop once the hiring has taken place, and that’s a mistake.

Employee retention is just as important, if not more so, than recruitment. Hiring can be expensive, not just in terms of money spent on finding the right employees, but the cost of the work lost when someone leaves.

The Department of Labor and Industry says the cost of replacing an employee is about one-third of their salary, and that number only gets more expensive as you climb higher up the corporate ladder.

Turnover is expensive. So, how can companies counteract that and keep employees at their company for the long haul?

The answer is a successful, and creative, employee engagement plan. Nowadays, employees don’t just want a good salary, health benefits, paid-time off and a retirement plan. They are also looking for other benefits that make them want to not only come to work, but stay at your company for a long time.

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Here are 7 Employee Engagement Ideas for your large organization:

  1. Have Healthy Options at Work

The health of employees should be of the utmost concern to a company, especially today when the costs of providing health insurance have skyrocketed. Many large organizations offer an employee cafeteria somewhere in the building, but not many offer healthy eating options.

This is one area where your company could stand out among the rest. This is not just about having a salad bar, but offering other healthy foods that are high in protein and low in fat, as well as gluten-free options.

  1. Keep Your Employees “In the Know”

Employees want to feel like they’re part of the team, not just another number. It can be extremely easy for large organizations to treat employees without a sense of human touch because there are so many people, but don’t let your company fall into this trap.

Share information about the company with all of your employees on a regular basis. This includes not only how the company is doing, but what directions it plans to take in the next year and further into the future, and welcome input from all of your employees. This will make them feel like the work they’re doing is important.

  1. Involve Employees in the Process

This point goes back to being a number. Employees want to be involved, and they want their voices to be heard. So, why not let them do so?

This can be done through employee engagement surveys, or in more informal settings such as feedback meetings with supervisors or larger teams of people at the organization. Not only will this make employees feel empowered, you might also get some great ideas.

  1. Focus on More Than Just Work

Yes, these are your employees we’re talking about here, but as an employer at a large organization, it’s crucial nowadays that you focus on giving your employees a work-life balance. Providing this work-life balance reduces stress and actually makes employees feel more rested and energized when they’re working.

Some examples of ways to do this could be flexible hours, a work-from-home scenario (if even part of the time) or just showing compassion for everyday things that come up in life.

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  1. Say “Well Done”

Today’s employees aren’t just motivated by raises and promotions. They want more out of a job than just money. Similarly, they aren’t keen on fear or on doing something “because it’s their job.”

Instead, employees want to be appreciated. Thanking them for all the work they do, and praising them when they do a great job, is an easy way to boost employee engagement.

Take it a step further and even publicly praise the good work by your employees, and others will be motivated to work hard, too.

  1. Have Fun at Work

Team-building exercises have been around for a long time at large organizations, and there’s a good reason why – they work. Having employees socialize with each other (and with their superiors) helps inject a human element into the workplace.

To do this, consider not just having after-hours get-togethers, but also fun activities outside of the office during normal working hours. Maybe an outing to the bowling alley or some creative activity would be a good fit for your organization.

These outings will not only allow employees to have fun; they’ll also help build respect and teamwork.

  1. Promote an Open Office Environment

One of the best ways to promote an open office environment is to simply open up the office physically. If your company still has those old cubicles, get rid of them – or at least transition to the half-wall cubicles that you can see over.

You don’t want your employees to feel like they’re in a closed-off box, forced to work hard with their head down at all times. Promote communication and openness by presenting an open-air environment.

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